AI Travel Technology: Revolutionizing Corporate Trip Planning

Corporate travel has become an integral part of an organization as it improves business relationships, enables market expansion, and strengthens employee development through exposure to varied cultures.

From flight bookings to accommodation to managing itineraries, the entire process can be a maze of logistics. But is there any solution to streamline this intricate process, making travel not only efficient but also an exhilarating experience for all? Here enters AI travel technology—the game-changer reshaping the world of corporate travel.

According to statistics, AI in tourism will reach nearly $180 billion by 2025. Also, more than 68% of business travellers prefer to get customized recommendations from artificial intelligence. For corporate or business travellers, AI-driven algorithms simplify their travel booking processes, improve hotel stay experiences, and make international destinations easy to navigate.

On the other hand, companies can use AI-powered algorithms to save hefty amounts on travel expenditures, enhance policy compliance, and take add-on safety measures for travellers.

This blog highlights how artificial intelligence reshapes the corporate travel landscapes (both travellers and companies).

How does AI help corporate or business travellers?

Customized travel bookings

One of the prime uses of AI in corporate travel is simplifying travel booking processes. An AI-driven algorithm offers personalized recommendations and optimizes travel itineraries by analyzing oodles of data (preference, booking patterns, searches, and real-time availability).

Earlier, you needed to manually collect and refine your employees’ data to get useful information. Lastly, with the help of advanced data analytics, you looked for booking patterns, including seating preferences, room sizes, etc.

However, AI offers personalized bookings through numerous operations (data collection, mining, predictive analytics, and machine learning algorithms).

AI also automates booking processes, such as searching for the best deals on flights and hotels, reserving rental cars, and scheduling events or business meetings. Thus, AI not only saves time for a corporate traveller but also ensures that all bookings are aligned with the company’s corporate travel policies.

These days, corporate travellers are also looking for sustainable travel approaches. They prefer eco-friendly accommodations or hotels that will minimize the carbon footprint and create a positive impact on the society. By using AI-powered tools, popular travel agencies are recommending eco-friendly hotels and leisure activities to these corporate travellers.

Improves hotel experience

Hotel stays are essential for business travellers to make their trips successful. But sometimes, tiny things like a slow-moving reception desk, problematic room location, etc., can ruin the travel experience and make a business trip less productive.

AI removes all these barriers by optimizing everything, from room preference to automated concierge services. With IoT devices, a corporate traveller can control everything in the room with voice commands.

Uplifts business leisure experience

Business leisure (Bleisure) is the new buzzing world in the travel industry. According to a study report by Smallbizgenuis, bleisure contributes 10% of total business travel. Bleiure implies extended business trips along with leisure activities.

So, all business travellers need information about nearby cafes, destinations, and other tourist attractions. They also need navigation routes to reach these places.

By using beacon devices, AI can send location-based recommendations to corporate travellers. When these devices are installed in popular tourist places, they can send radiation, which travellers’ smartphones will detect. So, AI makes bleisure more enjoyable and seamless.

Minimizes language barrier

Though all recognize English and it is the most common international language, many European and African countries prefer to speak in their mother languages. So, business travellers may face communication problems while visiting these places. Lack of communication can complicate a simple task and cause unwanted stress.

The language barrier is one of the challenges for business travellers that AI can efficiently address.

AI translation apps like Google Translate minimize this communication gap by translating sentences into their preferred languages. This makes communication easier for corporate travellers. Some apps even work offline, making communication possible even without an internet connection.

Manages travel contingencies carefully

Travel contingencies are untoward emergencies that can occur at any time during a business trip. These emergencies could include last-minute flight cancellations, social turbulence, or changes in local regulations.

Managing these contingencies could be daunting for a traveller without any help. Here comes AI that works 24X7 tirelessly. Over the past few years, AI-powered services have efficiently handled plenty of customer queries and travel contingencies.

According to statistics, 85% of all airline customer interactions have been done with AI since 2021. So, in case of any flight cancellation, customers are aware before it’s too late. AI-powered chatbots operate 24X7 and efficiently manage all non-critical problems like misrouting, vehicle breakdown, etc.

Why is AI travel beneficial for companies?

Travel compliance policy

Every company has travel compliance policies to manage its business travel processes hassle-free. However, very often, employees don’t book policy-compliant flights and hotels, resulting in additional expenses for companies.

The prime reasons for these violations could be difficulty understanding and remembering the policy terms, complicated policy structures, or they can’t be viewed in real-time. AI addresses all these challenges efficiently and makes business travel smoother and happier.

By using AI-powered corporate travel management software, companies can create travel policies according to various departments, employee positions, trip duration, etc. They can also configure the policies into the software as per requirements.

This software then suggests only policy-friendly booking options so that every employee can book within the budget limit. Moreover, they can also view guidelines in real-time to avoid confusion and unnecessary expenses.

Strengthens traveller’s safety

While travelling abroad, an employee might encounter emergencies (natural disasters, political turbulence, emergency health issues, etc.). Travel managers should be aware of these situations so that they can take necessary precautions for the traveller’s safety.

AI is very helpful in ensuring the safety of the corporate traveller.

·        In case of emergencies, travel managers get alerts via text and emails. 

·        AI-enabled software allows both travel managers and employees to view pre-trip risk factors and act accordingly.

·        Travel managers even track the live locations of the employees in contingencies.

Saves money for companies

Expense management is an imperative part of business travel, and AI makes it more convenient, seamless, and accurate.

AI-powered software systems can not only automate receipt capture but also categorize expenses and transactions. These systems offer companies real-time visibility into travel spending.

By analyzing spending patterns, AI gives companies plenty of opportunities to save money and optimize their operations. AI algorithms can detect duplicate expenditures, identify trends in overspending, and negotiate discounts with the listed vendors.

Embracing the Future of Corporate Travel

As AI continues to thrive and innovate, the future of business travel is scintillating. More than 70% of companies will adopt at least one type of AI technology by 2030. AI can manage every nook and corner of corporate travel, from streamlining booking processes to improving customer experience and reducing companies’ expenditures.

Companies that use AI-powered travel technologies certainly experience plenty of benefits, including enhanced efficiency, cost savings, and employee satisfaction.

Conclusion

AI travel technology is transforming business travel planning by integrating algorithms, machine learning, and data analytics to simplify the entire travel process. Welcoming these new innovative technologies, companies can redesign their approach to corporate travel and unravel new opportunities for growth and success in this competitive landscape.

Are you looking for an established travel company in Toronto that will manage your business trip successfully? You are in the right zone with YYZ travel.

We are a tech-enabled travel company that offers the best business trip solutions. Using our state-of-the-art technologies, we take care of your bookings, accommodation, itinerary, and other things. You can focus more on business with us, and we will take care of your travel.

If you have any queries, send us, and we will be happy to help you with the best business travel solutions.

FAQs

How does AI affect the travel industry?

Using predictive analysis and machine learning algorithms, AI offers customized recommendations, improved customer experience, organized booking processes, reduced risk management, and saved plenty of money for companies.

Can AI handle complex business travel requirements?

 AI can handle all intricate business travel requirements by analyzing plenty of data sheets. While evaluating, AI tools consider different factors, including travel policies, preferences, budgets, schedules, and compliance regulations. Based on all this information, AI suggests customized business travel plans for individuals or groups.